Syncing your time to iCloud Calendars
OfficeTime for Mac syncs well with iCal. And iCal syncs well with iCloud and all your other devices.
So you should be able to start a timer in OfficeTime and see your day blocked out in the calendar app on your iPhone. You can also schedule a meeting, and as soon as the meeting starts, OfficeTime will import it into the correct project. (You can either have everything in a calendar come into the project of your choice, or you can have OfficeTime smartly look for the project name in your event and bring that into the correct project.)
Does the iPhone/iPad version sync with the calendar app?
Yes and no. It doesn’t directly sync with it. However, if you own the desktop version, it will sync with the desktop which will sync with iCal which will sync with iCloud which will sync back to your calendar app. It sounds complicated but if you’ve got both versions of OfficeTime open it happens automatically and almost instantly. So the end result is, you make an appointment, even with Siri, and OfficeTime records it.
Using iCloud but Not Working?
If you’ve just updated to iCloud, you might have extra calendars such as those from MobileMe. And OfficeTime might still be syncing with one of these old calendars, which does not sync to the cloud and may not even be seen anymore in iCal. (Unfortunately, we’re reliant upon what calendars iCal provides us and it currently tells us about everything.)
The best way to test that you’re still working is to make a new calendar for OfficeTime to sync into. (It’s super easy….)
Open iCal. Choose File->New Calendar->iCloud and give it a name.
In OfficeTime, go to Edit-Edit Projects, click your project, click Edit. Change the sync calendar to your new calendar. OK. OfficeTime will move all of your existing sessions to your new calendar. You can make a new session and it should appear in iCal.
Duplicates: Will the Real Calendar Please Stand Up
If OfficeTime shows you duplicate calendars and you don’t want to create a new one, there’s an easy way to figure out which one is the real one.
Open iCal and click on the ‘Calendar’ button at the top left hand side.
In the list of calendars (both local and iCloud), right-click one of the calendars and choose “Get Info”.
In the “NAME” field, change the name to, let’s say, “Work-iCloud” and click “OK”.
In OfficeTime, go to Edit-Edit Projects, click your project, click Edit and select your newly named calendar.
OfficeTime will now be publishing to the correct calendar.
Using Categories
Want OfficeTime to know what category to assign it to? Just add the category name in brackets to the title of the event. For instance an event called Starbucks [Meeting] will be get your “Meeting” category assigned to it and your hourly rate will be automatically applied.
[ Dec 29: Edited to add tip about renaming your calendar suggested by Lawrence Eaton ]
PS: If you have a few friends you think would enjoy our amazing App, tell them to try the app for free!
http://bit.ly/OfficeTimeFree